Policy Analysis Group

Policy analysis groups are established as temporary creative teams consisting of civil servants that work upon the search for strategy and ways of addressing a specific actual problem in the priority area of a respective government body.

The legislative framework for the functioning of policy analysis groups includes the following documents:

1. The Program of Civil Service Development for 2005-2010 that was approved by a regulation of the Cabinet of Ministers of Ukraine # 746 of 8.06.2004 with the amendments endorsed by a resolution of the CMU from 03.09.08

2. The order of the Cabinet of Ministers of Ukraine “On Ensuring the Functioning of Policy Analysis Groups in Central Executive Power bodies and the Secretariat of the Cabinet of Ministers of Ukraine” of 07.02.2007

3. The order of the Cabinet of Ministers of Ukraine “On Approval of Measures with Regard to Implementation of the EU-Ukraine Action Plan in 2008” from 06.08.08

4. The Memorandum of Understanding between the Government of Ukraine and the Government of Canada on the reform of human resources management system in the Ukraine’s civil service that was signed on 26.05.08.

Policy analysis is a set of practical tools on the preparation of policy decisions that includes comprehensive analysis of existing trends and problems, assessment of their causes and implications, formation of alternative ways of problem solving and selection of optimal options.

Participation of civil servants in the functioning of policy analysis groups is classified as in-service scientific research. Policy analysis groups include 10-12 civil servants of III-IV categories representing various structural departments of the respective executive power body, in particular: heads of structural departments on European integration issues, civil servants participating in the elaboration of budget proposals and inquiries of central executive bodies; civil servants participating in the planning of the activity of executive bodies; civil servants occupied with public relations and mass media, and employees of personnel units. Head and composition of policy analysis groups are endorsed by the leadership of a respective executive power body.

Policy analysis groups represent a mechanism of improving the system of planning, making and coordination of public policy in state authorities. Participation in policy analysis groups promotes the formation of practical skills in the sphere of policy analysis, impact of government decisions, benefits and costs, organizations of effective communications. Policy analysis groups proved their effectiveness during the preparation of state authorities to the application of institution building instruments Twinning and TAIEX.

HR Management Reform

Within the priority sphere of introducing modern human resources management methods to the civil service, and with the purpose of introducing modern forms, methods and technologies of human resources management in the civil service, Main Department of the Civil Service of Ukraine (MDCSU) has been implementing a joint project with the Canadian International Development Agency entitled "Ukrainian Civil Service Human Resources Management Reform (UCS-HRM)" that is aimed at supporting Ukraine’s efforts to develop an accountable and transparent civil service that meets advanced international standards. Reform of the system of human resources management in the civil service in accordance to the Strategic Framework of Human Resources Management in the Civil Service in Ukraine is in the center of the project’s attention. The implementation of the reform is ensured through the functioning of three thematic policy analysis groups that were established in the MDCSU and work on the following subjects:

- Reform of the classification system in connection to the remuneration system for civil servants;

- Introduction of new approaches to the annual evaluation of the performance of civil servants;

- Reform of the system of professional training for civil servants.

Public reports

Public awareness about activity of government bodies and their participation in the process of increasing institutional capacity of Ukraine’s civil service and its approximation to the standards of the European Union is an important prerequisite of success in the development of the civil service.

Openness of intentions, transparency in decision-making and activity of the Main Department of the Civil Service of Ukraine are shown in public reports containing information about specific outputs and results of its work based on the declared priorities.

Public reports are issued in Ukrainian (circulation of 5000 copies) and English (circulation of 2000 copies) and disseminated among politicians and officials of central and local executive bodies, educational institutions, centers for re-training and advanced training for employees of public bodies, bodies of local self-government, state enterprises, institutions and organizations.

Public report on activity in 2009

Public report 2008

Public report 2007

Public report 2006

Public report 2005

Public report 2004

Attachments:
Public report 2008	[ ]	1162 Kb
Public report 2004	[ ]	659 Kb
Public report 2005	[ ]	219 Kb
Public report 2006	[ ]	669 Kb
Public report 2007	[ ]	912 Kb
Public report on activity in 2009	[ ]	884 Kb

E-goverment

Automation and implementation of information systems for accounting and financial analysis in a market economy conditions in Ukraine today is one of the most important tasks of any institution. Itself accounting in the company is only one component which can be regarded as an internal affair of enterprise, the other one - evaluation of financial and economic activities of the this enterprise by the state (reporting, writing of which is very time consuming process). That is why computer programs can save time and effort accounters by automating routine operations and finding arithmetic errors in accounting and reporting, as well as give an assess of the current financial situation of the enterprise and its prospects.

Today the leader makes a decision under uncertainty and risk, forcing him to keep under control the various aspects of financial - economic activity. This activity is reflected in numerous documents containing diverse information. Correctly processed and systematized it is in some way guarantee good governance. Opposite, the lack of reliable data can lead to incorrect management decisions and the consequent severe losses.

In the Main Department of Civil Service of Ukraine today have been introduced several information systems of accounting:

"1C: Accounting", designed to automate accounting and tax accounting. Provides decision of key tasks that accounting department faces as well as allows to provide VAT accounting, payroll, tax accounting, preparation of standard accounting reports, etc.

"CHAIN - M", a program developed by the State Treasury of Ukraine to implement by the managers of budgetary funds and agencies of the State Treasury a number of requirements of normative documents and has been with built taking into account the methodologies of the State and local budgets performance. This program is designed to create electronic and paper media distributions, commitments and payment orders regarding State and local budgets;

"Budget", analytical and information system of support to the state budget, which allows:

• to form aproposals to forecast expenditures and program classifications;
• to forecast resources of State and local budgets;
• to developing analytical materials on the dynamics of main indicators of the State, local and consolidated budgets for 5 years;
• to develop statistical and analytical reporting;
• to elaborate income exemptions, provision, financing, and repayment of loans of the State budget;
• to calculate monthly expenditure limit;
• to support multiple approaches to creating the mural;
• to make amendmends to the mural, income exemptions, provision, financing and repayment of loans of the State budget, etc.

"PARUS-consolidation" - a comprehensive automation system of consolidated accounting designed for large enterprises and institutions that have a large number of reporting structures, which periodically report to the parent organization. Functionally flexible system allows to build and analyze information of various aspects, for example, to perform construction accounts, collect and analyze statistical information on various areas of activities of reporting agencies, data processing, etc.

The system allows to automate all major steps of work on reporting:

* Fill, check and print basic reports;
* Receive consolidated reporting and its control;
* Analysis of the information contained in reports and its representation in the form of analytical reports, graphs and charts;
* Primary storage and summary reports in the database, using of information stored in it when filling and analysis reports;
* Exchange of information between accountable agencies.

The activities of Main Department of the Civil Service of Ukraine towards the realization of informatization process is aimed at the following goals:

- developing and introducing an integrated system of electronic circulation of documents of the Main Department of the Civil Service of Ukraine, its territorial units, and the Secretariat of the Cabinet of Ministers of Ukraine;

- improving electronic informational resources of the Main Department of the Civil Service of Ukraine;

- creating and introducing a strategic project in the civil service sphere – "National database of electronic personnel files of civil servants and officials in local government bodies";

- implementation of the "electronic civil servant" concept with the help of IP-telephony;

- development of automated system of civil servants personal data - system "Card".

Legal drafting

List of documents, which are being developed by the Center (all documents are available on Ukrainian version of the web-site):

Draft Law of Ukraine „On Civil Service" (revised) from 20.09.07 submitted for consideration of the Verkhovna Rada of Ukraine

Draft Law of Ukraine „On Civil service" (revised)

Decrees of the President of Ukraine

Decree of the President of Ukraine "About Concept of Law-making in the Sphere of Civil Service in Ukraine" from 20.02.2006 # 140/2006

Draft Decree of the President of Ukraine "About Differentiation of Political Positions and Positions of Civil Servants in the System of Central bodies of Executive Power"

Resolutions of the Cabinet of Ministers of Ukraine

Resolution of the Cabinet of Ministers of Ukraine "Some Issues of Registration, Storage and Use of Documents, Publications and Other Material Carriers of Data Containing Confidential Information in the Property of Government" from 19.07.2006 # 1000

Resolution of the Cabinet of Ministers of Ukraine "On Approval of the Procedure on Organization of Preparation and Realization of Twinning Projects in Ukraine" from 07.02.2007 # 154

Resolution of the Cabinet of Ministers of Ukraine "On Introducing Changes to Paragraph 6 of Statute about Ukrainian Delegation to the Ukraine-EU Cooperation Committee (By European Union)" from 13.04.2007 # 625

Resolution of the Cabinet of Ministers of Ukraine "On Conditions of Remuneration for Employees of the Center for Adaptation of the Civil Serice of the Standards of the European Union and its Regional Departments"from 1.10.2008 # 868

Resolution of the Cabinet of Ministers of Ukraine "Issue of the Center for Institutional Development of Civil Service" from 4.06. 2008 # 528

Resolution of the Cabinet of Ministers of Ukraine "On Aprroval of the Procedure of Preparation and Implementation of the Plan of Engaging External Assistance of the European Commission within the Framework of TAIEX" from 9.04. 2008 #316

Draft resolution of the Cabinet of Ministers of Ukraine "On Introducing Changes to the Procedure of Holding Competition on Occupying Vacant Positions of Civil Servants"

Draft resolution of the Cabinet of Ministers "On Introducing Changes to the Procedure of Keeping Personal Files of Civil Servants in the Bodies of Executive Power"

Draft resolution of the Cabinet of Ministers of Ukraine "On Introducing Changes to the Procedure of Forming Staff Reserve for Civil Service"

Orders of the Cabinet of Ministers of Ukraine

Order of the Cabinet of Ministers of Ukraine "On Establishment of the Coordination Council on Organization of Governance Assessment under SIGMA baselines" from 05.04.2006 # 186-r

Order of the Cabinet of Ministers of Ukraine "On Establishment of the Coordination Council on the Conduct of Functional Reviews of Central Bodies of Executive Power" from 16.11.2006 # 570-r

Order of the Cabinet of Ministers of Ukraine "On Ensuring the Functioning of Policy Analysis Groups in Central Bodies of Executive Power and the Secretariat of Cabinet of Ministers of Ukraine" from 07.02.2007 # 32-r

Order of the Cabinet of Ministers of Ukraine "About Signing the Cooperation Agreement between Government of Ukraine and Government of the United States of America in the field of Public Administration and Civil Service" from 26.04.2007 # 235-r

Order of the Cabinet of Ministers of Ukraine "About Signing the Cooperation Agreement between Government of Ukraine and Government of Kingdom Denmark on Technical Assistance for Public Sector Reforms in Ukraine" from 20.06.2007 # 445-r

Order of the Cabinet of Ministers of Ukraine "About Signing of the Memorandum of Undrerstanding between Government of Ukraine and Government of Canada related to the Human Resources Management Reform in the Civil Service Project" from 19.09. 2007 # 755-r

Attachments:
Draft Law of Ukraine „On Civil service" (revised)	[ ]	196 Kb

Європейська інтеграція

EN

International cooperation

Participation in the OECD Committee on Public Administration

The OECD Committee on Public Governance (PGC OECD) is a recognized worldwide platform for exchange of best practices in public administration.

Participation in its activities by OECD members and non-member states (e.g. Ukraine) opens many opportunities, in particular:

helps to identify and address current strategic challenges, met by governments, by raising confidence in public institutions and using effective approaches to those challenges;
assists in conducting a balanced and effective public policy, as well as in increasing transparency, quality and efficiency in the functioning of public institutions and services;
extends the best elements of good governance and contributes to improving government efficiency, transparency, responsibility and accountability.

Governance research

In the framework of its activity the Committee holds a number of specialized researches aimed at improving public administration systems in those countries where they are conducted. To enhance the effectiveness of their researches they involve leading academics, officials and experts.

In 2008, the OECD conducted a research "Public Administration Review - Ireland: towards an integrated public service." OECD provides new and different types of analysis, aimed at contribution to a renewed Ireland public administration development agenda and international attempts to comprehensive approaches to public administration reform. After its developing a number of important and specific recommendations for public administration reform was developed. In addition, a series of public consultations was held. In 2010 OECD presented research about Estonia and Brazil.

On the 42-th session of the Committee on Public Governance (Venice, November 15-17, 2010) there were held working consultations with the Secretariat of the Committee on the possibility of Ukraine’s initiation of a public administration survey. The suggestion was endorsed and OECD coordinators on public administration system research sent a formal invitation concerning the beginning of research process in Ukraine.

OECD / EU SIGMA programme in Ukraine

Within the MDCSU cooperation with OECD / EU SIGMA programme SIGMA experts were suggested to assess the basic indicators of governance, like the one that was elaborated in 2006/07. Nevertheless, the Commission refused to finance this work because the previous program record from the Ukrainian side was not considered.

Government at a Glance 2011

Another important research conducted by the OECD is a study called "Government at a Glance." This biennial OECD study examines the OECD countries governance by 30 indicators. The research includes a comparison of political and institutional frameworks of government functioning, contains data on revenues, expenditures and employment, indicators of openness, integrity and e-government. Past research was issued in 2009.

OECD Public Governance Committee (PGC) meeting “Towards Recovery and Partnership with Citizens: The Call for Innovative and Open Government”

The meeting of the Coordination Council on activity of the Organization of Economic Cooperation and Development (OECD)

Inauguration of the 41st session of the Public Government Committee of OECD

Organization of the Black Sea Economic Cooperation (BSEC)

On June 25, 1992, in Istanbul 11 countries have signed the Istanbul Declaration on Black Sea Economic Cooperation, which defined general framework of this interstate association.

Member states shall cooperate in the following areas: trade and economic development, finance and banking, communications, energy, transport, agriculture, health and pharmaceutics, environmental protection, tourism, science and technology, cooperation in culture, exchange of statistical data and economic information, cooperation between customs authorities and humanitarian contacts, combating organized crime, etc.
Working groups that meet regularly to discuss specific areas of sectoral cooperation are subsidiary bodies of the Black Sea Economic Cooperation.

In April 2009, Ukraine got the status of BSEC country coordinator. During the meeting on October 27 – 28, 2009 , which was first held under the chairmanship of Ukraine, the Action Plan for 2009 – 2011 was ratified. Ukraine actively participates in the Working Group meetings, which promotes the deepening of cooperation with BSEC member countries, including Greece, Armenia, Azerbaijan, Turkey, Russia, Romania, Moldova, Bulgaria, Ukraine and others. Ukraine’s status of a country coordinator strengthens its role in BSEC, boosts Ukraine’s impact on development and functioning of the organization, provides an opportunity to spread the experience gained by Ukraine in the sphere of governance among the members states of BSEC, produces and implements joint initiatives to improve its own image in the region.

On April 8 – 9, 2010 , in Istanbul the BSEC Working Group meeting on Institutional Renewal and Good Governance took place. Ukraine as a country coordinator for 2009-2011 was represented by Andriy Bega, the First Deputy Director of the Center for Adaptation of Civil Service to the European Union Standards. The meeting was attended by the representatives of nine countries - Azerbaijan, Armenia, Bulgaria, Egypt, Russia, Romania, Slovak Republic, Turkey and Ukraine, as well as representatives of the Secretariat of BSEC. During the meeting the participants exchanged experience on evaluation of civil servants, as well as the information on national policies, progress and best practices in the reform of public institutions and strengthening the capacity of governance in the Member States. As a result of the meeting, participants made suggestions for implementation of joint initiatives as part of the Working Group.

On December 7-8, 2010, another Working Group meeting took place. During the meeting the participants discussed issues concerned the administrative services and paid services, and introduction and development of e-government among BSEC member states. The meeting was attended by Dmytro Chupryna, Deputy Director of the Center for Adaptation of Civil Service to the European Union Standards. The meeting was also attended by representatives of Armenia, Azerbaijan, Bulgaria, Turkey, Russia, Greece, Moldova, Romania and Ukraine